6-23-2026 Selectboard Meeting

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2026-6-23 Approved SB Mtg Mins- 134 KB

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SELECTBOARD MEETING AGENDA

June 23, 2026   6:00 PM

Townshend Town Hall

Approved: 7/14/26

Present: Nick Suarez, Allie Evans, Katie Marrow, Rob Wright, Steve Frisk

In Attendence: Jan Vanoene-BCTV, Jeremy Zumbruski, Connie Holt

Members of the Public: Dale West, John Evans, Scott Dorman, Laura Richardson, Shaun Marrow, Christine Heye, Randy Clark

Meeting Call to Order: Suarez calls the meeting to order at 6:04pm

1. Approval of Minutes: Evans makes a motion to approve the June 9, 2026, meeting minutes. Marrow seconds the motion. Motion carries 5-0-0.

2. Additions and Deletions: None

3. Members of the Public: None

4. Correspondence:

   1. Cory Ciklin email: Wright makes a motion to approve the decorations to Town Hall for July 4^th. Frisk seconds the motion. Motion carries 5-0-0.

   2. Sheriff Mark Anderson correspondence: Suarez brings the letter and request to the Boards attention and moves the issue to the next selectboard meeting.

5. Warrants: Wright makes a motion to approve Warrants Vote #1 – Payroll & Payroll taxes in the amount of $14,360.16. Frisk seconds the motion. Motion carries 4-0-1. Wright makes a motion to approve Warrant Vote #2 in the amount of $33,365.88. Marrow seconds the motion. Motion carries 5-0-0.

6. Reports:

   1. Highway: Zumbruski reports that the Windham Hill Road Tree Project is under way. Road closures should be expected. Zumbruski requests to roll over his un-used PTO. Wright makes a motion to move Zumbruski’s unused PTO to fiscal year 2027. Frisk seconds the motion. Motion carries 5-0-0.

   2. Treasurer: no report

   3. Town Clerk: The clerk took in $2,084.00 in fees in services in the first half of June.

   4. Chair: None

   5. Grant Coordinator: Marrow gives an update on the grant work:

      1. West Hill Streambank: Zumbruski is meeting with ANR and contractor to go over the project.

      2. Bridge 43 deck replacement project is to commence in August.

      3. Bridge 41 engineering study bids open at the next meeting.

      4. Windham Hill Road tree removal project – underway

      5. Sign Package Award: still working to see what they offer and the process

      6. Guardrail grant – still waiting to hear.

      7. Stormwater culvert replacement grant for $48,000.00. Marrow requests that the Board authorize Nick to sign grant agreement. Frisk makes a motion to authorize Suarez to sign agreement not to exceed $48,000.00. Wright seconds the motion. Motion carries 4-0-1.

      8. Grants in Aid: Jeff Nugent reviewing roads for grant work.

      9. VT Historic Preservation Grant: have waited the year and can apply again.

      10. Temporary Highway Lighting grant: reapplying

      11. Rigid Roadway Equipment grant: applying

   6. Auditor’s Recommendations Report – 1^st meeting of the month

   7. Committee reports: 

      1. Policy Committee: Evans reports that the committee is still reviewing. May present to the Board at the July 14^th meeting for direction.

      2. Evans reports that work on the common lawn continues. John Evans and Tim Massucco will be applying a third application of fertilizer in a few weeks.

7. Old Business:

   1. Treasurer position scope of duties for remainder of term: Holt summaries the reason behind the document with two options. Wright and Evans suggest the Selectboard take the options out to discuss with a list of people we should reach out to and come back to the next meeting with outcome of conversations.

   2. Truck bids:  The Board discusses the summary and recommendation document. Evans makes a motion to direct the Highway Committee to investigate financing for the Claremont Ford truck. Marrow seconds the motion. Motion carries 5-0-0. Evans makes a motion to direct the Highway Committee to investigate financing on the HP Fairfield 10 wheel dump truck. Marrow seconds the motion. Motion carries 4-1-0.

   3. Debris Clean up – Acton Cemetery/ roll over tree management funds: Marrow makes a motion to roll over the Tree Maintenance fiscal year 2026 funds to Fiscal year 2027 for the use of the Acton Cemetery debris removal. Evans seconds the motion. Motion carries 5-0-0.

8. New Business:

   1. Town Hall/Common Use request: none

   2. VTrans certificate forms: Evans makes a motion to sign the VTrans road certifications.  Wright seconds the motion. Motion carries 4-1-0.

   3. Trash compactor system: Board decides to move forward on drafting an RFP. 

9.  Executive Session: Marrow makes a motion to move to executive session for V.S.A 1x313(a)(3) appointment or employment or evaluation of a public official or employee. Evans seconds the motion. Motion carries 5-0-0. The regular meeting is moved at 7:54pm. Wright makes a motion to end executive session and reconvene the regular meeting. Marrow seconds the motion. Motion carries 5-0-0. The regular meeting is reconvened at 8:10pm. Suarez reports that there is no decision being made and therefore nothing to report.

10. Adjournment: Marrow makes a motion to adjourn. Wright seconds the motion. Motion carries 5-0-0. Meeting is adjourned at 8:10pm.

11.  Next Regularly Scheduled Meeting: Tuesday, July 14, 2026 6:00pm